feat(scheduling): retry calendar writes for pending bookings

A failed Stalwart calendar write during confirmation no longer deletes the
booking + SlotLock. The booking stays 'pending' with its lock retained, and a
new @Cron worker (every 2 min, max 5 attempts by default) re-drives the write:
on success it promotes to 'confirmed' and sends the confirmation email; after
the cap it moves to the terminal 'calendar_failed' state and releases the lock.

Tracks calendarWriteAttempts + lastCalendarError on the Booking. The public
confirm endpoint still throws 503 on a failed first write (preserving the DoD:
never surface a confirmed booking without a calendar event); the pending row is
left for the background retry to finish.

services/platform-api/src/scheduling/bookings/bookings.service.ts

@@ -10,10 +10,11 @@ import { ConfigService } from '@nestjs/config'
 import { InjectModel } from '@nestjs/mongoose'
 import { randomBytes, randomUUID } from 'node:crypto'
 import { Model, Types } from 'mongoose'
-import { Booking, BookingDocument } from '../../schemas/booking.schema.js'
+import { Booking, BookingDocument, BookingStatus } from '../../schemas/booking.schema.js'
-import { EventTypeDocument } from '../../schemas/event-type.schema.js'
+import { EventType, EventTypeDocument } from '../../schemas/event-type.schema.js'
-import { HostDocument } from '../../schemas/scheduling-host.schema.js'
+import { Host, HostDocument } from '../../schemas/scheduling-host.schema.js'
 import { SlotLock, SlotLockDocument } from '../../schemas/slot-lock.schema.js'
+import { Tenant, TenantDocument } from '../../schemas/tenant.schema.js'
 import { confirmationEmail, cancellationEmail } from '../email/booking-templates.js'
 import { buildBookingIcs } from '../email/ics.js'
 import { JmapMailer } from '../email/jmap-mailer.service.js'
@@ -56,6 +57,9 @@ export class BookingsService {
   constructor(
     @InjectModel(Booking.name) private readonly bookingModel: Model<BookingDocument>,
     @InjectModel(SlotLock.name) private readonly lockModel: Model<SlotLockDocument>,
+    @InjectModel(Tenant.name) private readonly tenantModel: Model<TenantDocument>,
+    @InjectModel(Host.name) private readonly hostModel: Model<HostDocument>,
+    @InjectModel(EventType.name) private readonly eventTypeModel: Model<EventTypeDocument>,
     private readonly slots: SlotService,
     private readonly provisioner: CredentialProvisioner,
     private readonly gateway: JmapCalendarGateway,
@@ -166,38 +170,117 @@ export class BookingsService {
     }
 
     // (d) Write to the host's Stalwart calendar; promote to confirmed on success.
-    let access: HostCalendarAccess
+    // On failure we DO NOT delete the booking/lock anymore: the booking stays
+    // 'pending' with its SlotLock held so the retry worker (§8.2.4) can re-drive
+    // the write. We still surface 503 to the synchronous caller so the attendee
+    // is told to retry immediately — but the slot is now durably reserved and
+    // will be promoted-and-emailed (or terminally released) in the background.
+    //
+    // Public-confirm behavior (DoD: never silently confirm without a calendar
+    // event): the public endpoint keeps throwing ServiceUnavailable on a failed
+    // first write rather than returning a 'pending' booking, so the UI never
+    // tells the attendee "confirmed" before a calendar event exists. The pending
+    // booking lives on for the background retry to finish the job.
+    const written = await this.attemptCalendarWrite(ctx, booking)
+    if (!written) {
+      throw new ServiceUnavailableException('Could not complete the booking on the calendar — please try again.')
+    }
+    return booking
+  }
+
+  /**
+   * Drives the Stalwart calendar write for a pending booking and, on success,
+   * promotes it to 'confirmed' and fires the branded confirmation email.
+   *
+   * On failure it increments `calendarWriteAttempts`, records `lastCalendarError`
+   * and leaves the booking 'pending' with its SlotLock intact for a later retry.
+   * Returns true iff the booking is now confirmed. The `calendarEventUid` is
+   * generated up-front and reused across attempts, so a retry after a partial
+   * failure is idempotent (§9).
+   */
+  private async attemptCalendarWrite(ctx: BookingContext, booking: BookingDocument): Promise<boolean> {
+    const { host, eventType } = ctx
     try {
-      access = await this.provisioner.resolveAccess(host)
+      const access = await this.provisioner.resolveAccess(host)
       const { id } = await this.gateway.createEvent(access, {
-        uid: calendarEventUid,
+        uid: booking.calendarEventUid,
         title: eventType.title,
-        description: input.attendeeNotes,
+        description: booking.attendeeNotes,
-        startUtc,
+        startUtc: booking.startUtc,
-        endUtc,
+        endUtc: booking.endUtc,
         hostTimezone: host.timezone,
-        location: location.url,
+        location: booking.locationUrl,
         hostEmail: host.email,
-        attendeeName: input.attendeeName,
+        attendeeName: booking.attendeeName,
-        attendeeEmail: input.attendeeEmail,
+        attendeeEmail: booking.attendeeEmail,
       })
       booking.calendarEventId = id
       booking.status = 'confirmed'
       await booking.save()
+
+      // Branded confirmation email — best-effort (booking already valid).
+      this.sendEmail(ctx, booking, access, 'confirmation').catch((e) =>
+        this.logger.warn(`Confirmation email failed for ${booking.attendeeEmail}: ${e.message}`),
+      )
+      return true
     } catch (err) {
-      // Compensate: never leave a confirmed-looking booking with no calendar event.
+      booking.calendarWriteAttempts = (booking.calendarWriteAttempts ?? 0) + 1
-      await this.lockModel.deleteOne({ hostId: host._id, startUtc, bookingId: booking._id }).exec()
+      booking.lastCalendarError = (err as Error).message
-      await this.bookingModel.deleteOne({ _id: booking._id }).exec()
+      await booking.save().catch(() => undefined)
-      this.logger.error(`Calendar write failed for ${host.email}: ${(err as Error).message}`)
+      this.logger.error(
-      throw new ServiceUnavailableException('Could not complete the booking on the calendar — please try again.')
+        `Calendar write failed for ${host.email} (booking ${booking._id}, attempt ${booking.calendarWriteAttempts}): ${(err as Error).message}`,
+      )
+      return false
+    }
+  }
+
+  // ── Retry queue (§8.2.4) ─────────────────────────────────────────────────────
+  /**
+   * Re-drive the calendar write for a single pending booking. On success the
+   * booking is promoted to confirmed and the confirmation email is sent. Once
+   * attempts reach `maxAttempts` the booking moves to the terminal
+   * 'calendar_failed' state and its SlotLock is released so the slot frees up.
+   * Returns the booking's resulting status. Invoked by the retry worker.
+   */
+  async retryPendingCalendarWrite(booking: BookingDocument, maxAttempts: number): Promise<BookingStatus> {
+    const tenant = await this.tenantModel.findById(booking.tenantId).exec()
+    const host = await this.hostModel.findById(booking.hostId).exec()
+    const eventType = await this.eventTypeModel.findById(booking.eventTypeId).exec()
+    if (!tenant || !host || !eventType) {
+      this.logger.warn(`Retry skipped — missing tenant/host/eventType for booking ${booking._id}`)
+      return booking.status
     }
 
-    // (e) Branded confirmation email — best-effort (booking already valid).
+    const ctx: BookingContext = {
-    this.sendEmail(ctx, booking, access, 'confirmation').catch((e) =>
+      tenant: { _id: tenant._id, slug: tenant.slug, name: tenant.name, brandColor: tenant.brandColor },
-      this.logger.warn(`Confirmation email failed for ${booking.attendeeEmail}: ${e.message}`),
+      host,
-    )
+      eventType,
+    }
 
-    return booking
+    const ok = await this.attemptCalendarWrite(ctx, booking)
+    if (ok) return booking.status
+
+    if (booking.calendarWriteAttempts >= maxAttempts) {
+      booking.status = 'calendar_failed'
+      await booking.save().catch(() => undefined)
+      await this.lockModel
+        .deleteOne({ hostId: booking.hostId, startUtc: booking.startUtc, bookingId: booking._id })
+        .exec()
+        .catch(() => undefined)
+      this.logger.error(
+        `Booking ${booking._id} reached max calendar-write attempts (${maxAttempts}); marked calendar_failed and released its slot lock. Last error: ${booking.lastCalendarError}`,
+      )
+    }
+    return booking.status
+  }
+
+  // Pending bookings still eligible for a calendar-write retry (under the cap).
+  findPendingForRetry(maxAttempts: number, limit = 100): Promise<BookingDocument[]> {
+    return this.bookingModel
+      .find({ status: 'pending', calendarWriteAttempts: { $lt: maxAttempts } })
+      .sort({ createdAt: 1 })
+      .limit(limit)
+      .exec()
   }
 
   // ── Manage / cancel / reschedule ───────────────────────────────────────────

services/platform-api/src/scheduling/bookings/calendar-retry.worker.ts

@@ -0,0 +1,41 @@
+import { Injectable, Logger } from '@nestjs/common'
+import { ConfigService } from '@nestjs/config'
+import { Cron } from '@nestjs/schedule'
+import { BookingsService } from './bookings.service.js'
+
+// Calendar-write retry queue (§8.2.4). When the synchronous Stalwart calendar
+// write fails during confirmation, the booking is left 'pending' with its
+// SlotLock retained (rather than deleted). This cron periodically re-drives the
+// write for those pending bookings: on success the booking is promoted to
+// 'confirmed' and the confirmation email is sent; once attempts hit the cap the
+// booking moves to the terminal 'calendar_failed' state and its lock is
+// released. The per-booking attempt counter (and idempotent calendarEventUid)
+// lives on the Booking, so this worker is safe to run repeatedly. Max attempts
+// is configurable via SCHEDULING_CALENDAR_RETRY_MAX (default 5).
+@Injectable()
+export class CalendarRetryWorker {
+  private readonly logger = new Logger(CalendarRetryWorker.name)
+  private readonly maxAttempts: number
+
+  constructor(
+    private readonly bookings: BookingsService,
+    config: ConfigService,
+  ) {
+    const raw = Number(config.get<string>('SCHEDULING_CALENDAR_RETRY_MAX'))
+    this.maxAttempts = Number.isFinite(raw) && raw > 0 ? Math.floor(raw) : 5
+  }
+
+  // Every 2 minutes (@nestjs/schedule has no EVERY_2_MINUTES preset).
+  @Cron('*/2 * * * *', { name: 'calendar-write-retry' })
+  async run(): Promise<void> {
+    const pending = await this.bookings.findPendingForRetry(this.maxAttempts)
+    if (pending.length === 0) return
+
+    this.logger.log(`Retrying calendar writes for ${pending.length} pending booking(s)`)
+    for (const booking of pending) {
+      await this.bookings
+        .retryPendingCalendarWrite(booking, this.maxAttempts)
+        .catch((e) => this.logger.warn(`Calendar retry failed for booking ${booking._id}: ${e.message}`))
+    }
+  }
+}

services/platform-api/src/scheduling/scheduling.module.ts

@@ -14,6 +14,7 @@ import { User, UserSchema } from '../schemas/user.schema.js'
 import { TenantsModule } from '../tenants/tenants.module.js'
 import { AvailabilityService } from './availability/availability.service.js'
 import { BookingsService } from './bookings/bookings.service.js'
+import { CalendarRetryWorker } from './bookings/calendar-retry.worker.js'
 import { JmapMailer } from './email/jmap-mailer.service.js'
 import { EventTypesService } from './event-types/event-types.service.js'
 import { HostsService } from './hosts/hosts.service.js'
@@ -59,6 +60,7 @@ import { StalwartCalendarModule } from './stalwart-calendar/stalwart-calendar.mo
     PublicSchedulingService,
     JmapMailer,
     BookingReminderWorker,
+    CalendarRetryWorker,
   ],
 })
 export class SchedulingModule {}

services/platform-api/src/schemas/booking.schema.ts

@@ -6,7 +6,9 @@ export type BookingDocument = HydratedDocument<Booking>
 
 // 'pending' is the compensating state when the SlotLock is held but the calendar
 // write hasn't succeeded yet (§8.2.4) — never surfaced as a confirmed booking.
-export type BookingStatus = 'pending' | 'confirmed' | 'cancelled' | 'rescheduled'
+// 'calendar_failed' is the terminal state once the retry worker exhausts its
+// attempts; the SlotLock is released so the slot frees up.
+export type BookingStatus = 'pending' | 'confirmed' | 'cancelled' | 'rescheduled' | 'calendar_failed'
 
 // A confirmed appointment. All instants are UTC; attendee/host tz are IANA
 // strings for display. `calendarEventUid` is generated client-side BEFORE the
@@ -23,7 +25,7 @@ export class Booking {
   @Prop({ type: Types.ObjectId, ref: 'Host', required: true, index: true })
   hostId!: Types.ObjectId
 
-  @Prop({ enum: ['pending', 'confirmed', 'cancelled', 'rescheduled'], default: 'pending', index: true })
+  @Prop({ enum: ['pending', 'confirmed', 'cancelled', 'rescheduled', 'calendar_failed'], default: 'pending', index: true })
   status!: BookingStatus
 
   @Prop({ required: true, index: true })
@@ -84,6 +86,17 @@ export class Booking {
   // then atomically appends it — making reminders idempotent across runs.
   @Prop({ type: [Number], default: [] })
   sentReminderOffsets!: number[]
+
+  // Calendar-write retry bookkeeping (§8.2.4). When the synchronous Stalwart
+  // write fails, the booking stays 'pending' with its SlotLock retained and the
+  // retry worker drives `calendarWriteAttempts` up to the configured max. The
+  // last error is kept for diagnostics; on terminal failure status becomes
+  // 'calendar_failed' and the lock is released.
+  @Prop({ default: 0 })
+  calendarWriteAttempts!: number
+
+  @Prop({ trim: true })
+  lastCalendarError?: string
 }
 
 export const BookingSchema = SchemaFactory.createForClass(Booking)